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Exhibitor’s Regulations
1. Reserving Exhibit Space
Complete and return the Application & Contract for Exhibit Space to PWSPA at the address on the front of the Contract. All Contracts will be dated upon receipt. This Contract is the only method by which space can be reserved.
2. Purpose of Exhibit
The purpose of the exhibits is to enhance the educational meetings by permitting program registrants an opportunity to see, hear, examine, question and evaluate the latest advances in medical device technology and services available to health care institutions. Both parties can benefit greatly from the dialogue in verbal communication.
3. Eligibility
PWSPA reserves the right to determine the eligibility of any exhibit, either before or after the proper execution of this Contract
4. General
PWSPA shall have full power in the interpretation and enforcement of rules and regulations governing exhibits. All matters and questions not covered by the regulations shall be subject to the final judgment and decision of PWSPA. Regulations may be amended at any time by PWSPA upon written notice to such exhibitors as may be affected by them.
5. Assignment of Space
Space assignments will be based upon proximity of competitive firms and date of receipt, within reason.
6. Payment
Exhibitors will not be allowed to occupy assigned space until all monies due are paid in full to PWSPA.
7. Refund for Cancellation
Notification must be in writing for cancellation of exhibit space. PWSPA will retain 50% (percent) of Contract if written cancellation is received at least two weeks prior to event date; PWSPA will retain 100% (percent) if cancellation notice is received less than two weeks prior to event date.
Should PWSPA be able to sell the space to another exhibitor, then a refund of the amount paid to the canceling exhibitor after the event.
8. Pricing
Pricing for this conference is outlined on the front of this Contract.
9. Registration Badge
All exhibitors must register their personnel in advance on the front of this Contract. Any additions or changes must be made a minimum of 48 hours prior to the event.
10. Selling Restrictions
PWSPA is not liable for any sales of products offered during the event.
11. Security of Space
The exhibitor is responsible for all items brought to the event. The room will be closed at an announced time. Entrance needed after that time will require a PWSPA representative and hotel security to open the area.